Workforce Reporting; PRIMARY CARE WORKFORCE INFORMATION SYSTEM (PCWIS)
Completion of monthly Workforce data is a mandatory requirement.
As of June 2025 submission of Workforce data has changed from submission of a monthly excel spreadsheet to making changes directly on PCWIS.
The Go live comms for PCWIS can be accessed here Go Live comms
The FAQ document, with information about how to access the e-learning and much more, can be accessed here PCWIS FAQ
Contractors are required to access the system on a monthly basis and make changes as required in respect of their employed workforce.
In respect of their locum workforce contractors are required to enter this information onto the system a minimum of quarterly (but can do so monthly alongside their employed workforce if they wish to)
Quarter 1 (April – June 2025) locum data should be entered by 5th July 2025
Quarter 2 (July – September 2025) locum data should be entered by 5th October 2025
Quarter 3 (October – December 2025) locum data should be entered by 5th January 2026
Quarter 4 (January – March 2026)locum data should be entered by 5th April 2026
A form to collect details from the locum workforce has been created by Optometry Wales and is available Workforce data Locum Capture Details
WGOS Workforce Capture Guidance and FAQs
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Quality for Optometry Annual Return 2025/26
Completion of the toolkit Quality for Optometry Annual Return 2025’26 is a mandatory requirement.
Practices should have completed all sections and submitted the required documents for review by the Local Health Board by 31/03/2026.
Optometry Wales has created a guidance document for contractors to use. Optometry Wales Guidance QfO – PDF/Word
This year as part of Quality for optometry all practices must submit the Welsh Information Governance toolkit by 31/03/26 details of the IG toolkit can be found on Information Governance Toolkit 2025/26 – Optometry Wales
As part of the Quality for Optometry annual return all practices are also required to complete and submit an action plan to their Local Health Board by 31/03/2026 – this action plan should detail any areas of non-compliance and the date as to when the practice intends to meet the requirements.
Optometry Wales have created a template action plan that practices can use if they wish for this purpose PDF /Word
An example has also been created here QFO Action plan template 2025-26 EXAMPLE
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(2025/2026)
Service Insight 3 (clinical audit) can be found here
Service Insight 2 details can be found here
Service Insight 1 details can be found here
(2024/2025) These are now closed. Details can be found here
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